Bylaws

Revised May 2017

  1. The name of the Corporation shall be SASKATOON WOMEN’S NETWORK INC.
  2. The objectives of the Corporation shall be:
    1. To provide a meeting place for women;
    2. To establish a network which will support the aspirations of women by allowing them to:
      1. Share thoughts and exchange ideas;
      2. Consult other women about careers and common problems women face at home and in the workplace;
      3. Exchange information and professional advice;
      4. Experience companionship and social exchange;
    3. To develop amongst the membership a strong network of professional and personal contacts;
    4. To carry out the objectives of the Corporation without endorsing any cause or ideology.
    5. To operate on a not – for – profit basis and to use any profits or accretions to the value of property of the Corporation to further the activities of the Corporation for the benefit of its members.
  1. “activities”, means any conduct of the Corporation to further its membership objectives, and any business carried on by the Corporation.
  2. “board”, means the board of directors of the Saskatoon Women’s Network.
  3. “Corporation”, means the Saskatoon Women’s Network Inc., a body corporate without share capital, as incorporated by or pursuant to Non-Profit Corporations Act for Saskatchewan.
  4. “director”, means a person occupying the position of director and “directors” and “board of directors” includes a single director.
  5. “ex-officio”, means a member of the board or committee by right of office.
  6. “member”, means a member in good standing who shall at all times conduct herself in a personal and professional manner to promote and enhance the objectives of the Saskatoon Women’s Network.
  7. “network”, means the Saskatoon Women’s Network Inc.
  8. “term”, means the term of office as a director and shall commence a the close of the annual general meeting.
  9. “AGM”, means Annual General Meeting.
  1. Member in Good Standing shall at no time use unethical or improper business practices or other conduct which would violate the objectives of the Network or which is detrimental to its members. She shall conduct herself in a personal manner that would not injure the reputation of the Network or its members.  She shall conduct herself to allow other members to fully participate in activities of the Network.
  2. Membership in the Saskatoon Women’s Network shall be open to all women who have paid the annual membership fee.
    1. Members will be classified into three (3) categories:
      1. New Member – a member joining the SWN for the first time;
      2. Existing Member – a current member in good standing;
      3. Returning Member – a past member re-joining after a minimum one (1) year absence.
    2. The annual membership fee is to be paid by each member.
    3. The membership fee is due and payable in each calendar year,before the AGM or by any other date as established by the Board.
    4. If the membership fee is not paid by the date of the annual general meeting or by any other date as established by the Board,the person who has not paid the membership fee shall not be eligible to hold office or vote at the AGM.
    5. A prorated dues schedule will apply to “New” and “Returning” members as follows:
      • if joining in the months of May, June or July the member will pay 100% of the Current Annual Membership dues.
      • if joining in the months of August, September or October the member will pay 75% of the Current Annual Membership dues.
      • if joining in the months of November, December or January the member will pay 50% of the Current Annual Membership dues.
      • if joining in the months of February, March or April the member will pay 25% of the Current Annual Membership dues.
      • The prorated dues schedule does not apply to “Existing” members.
    6. Any member failing to pay dues by May 31st in any year shall be notified by email by the Administrative Assistant at the member’s last known email address that if the dues are not paid on or before June 15th in that year that person’s membership shall expire.
    7. The Board may reinstate a former member whose membership has expired for failure to pay fees, upon the former member’s application of any outstanding fees and/or arrears.
    8. The membership fee is neither transferable nor refundable. The membership shall be considered a personal/individual membership.  It is not a corporate membership.
  3. Review of Membership
    1. Termination
      1. A Disciplinary Committee shall be established on behalf of the board.  The Disciplinary Committee shall be comprised of board members and members at large.
      2. Failure to comply with ARTICLE 1.1 Objectives of the Corporation or ARTICLE 3.0 Member in Good Standing may result in review of membership, which may result in termination.  A vote of not less than two-thirds (2/3) of the Disciplinary Committee at a meeting called for that purpose shall be required.
  4. Forfeiture — The rights and privileges of a member, including any rights in the property of the Network, shall cease to exist when her memberships interest in the Network is resigned or terminated for any reason.
  1. The Board of Directors of the Corporation shall consist of the persons elected to the following positions:
    1. President;
    2. Vice-President;
    3. Treasurer;
    4. Secretary;
    5. Membership;
    6. Program;
    7. Special Events;
    8. Vacation Dinner;
    9. Communications;
    10. Website
  2. The immediate past-president shall be an ex-officio director for one (1) year.
  3. The Board shall be elected by ballot or by show of hands at the AGM of the Corporation.
  4. The term of office for each director shall begin at the close of the AGM at which they are elected.
  5. If any position, other than that of President, becomes vacant prior to the end of the term, the Board may appoint a qualified member to that office for the unexpired portion of the term,
  6. If the President’s position becomes vacant prior to the end of the term, it shall be filled by the Vice-President for the unexpired portion of the term.
  1. Each person elected to the board shall hold office for a term of one (1) year.
  2. No person shall hold the same office for more than two (2) consecutive years.
  3. No person shall serve as non-ex-officio director to the board for more than five (5) consecutive years.
  1. The Directors shall manage the activities of the Corporation.
  2. The Directors shall be responsible for all policy making decisions, long term planning and financial control of the Corporation.
  1. The Board of Directors are required to attend 80% of all board meeting and special meetings.
    1. Operational responsibilities of the Board of Directors are outlined in details in the job descriptions.
    2. Although each director is responsible for the duties set forth in these bylaws and in the job descriptions of that position, she is not expected to perform all duties personally and may delegate the performance of such duties as deemed necessary.
    3. A Director shall perform such other duties from time to time as may be assigned by the board.
  2. President — The President of the board shall provide leadership and direction to the board and membership.
  3. Vice-President — The Vice-President of the board shall assist the President in the performance of her duties.  The Vice-President shall assume all the powers and performs all the duties of the President in her absence.  The Vice-President should have previous experience on the Board of Directors of the Saskatoon Women’s Network.
  4. Treasurer — The Treasurer shall be responsible for the control and supervision of the collection, receipt and deposit of all monies payable to the Saskatoon Women’s Network, and shall make such disbursements of monies as authorized by the board.  In addition, she shall maintain full and accurate financial records of the Corporation sufficient for the production of a financial statement for review or audit.
  5. Secretary — The Secretary shall be responsible for recording, maintaining and distributing all necessary information, documents and correspondence to the board and members.  She shall have custody of all books, records and papers of the Corporation, except such documents as are necessary to be in the custody of the Treasurer or such other person or persons authorized to have possession of such documents as determined by resolution of the board.
  6. Membership — The Membership Director shall be responsible for facilitating membership inquiries and providing direction to new members.
  7. Program — The Program Director shall be responsible for the organizations of all regularly scheduled monthly functions.
  8. Special Events — The Special Events Director shall be responsible for planning, coordinating and facilitating all special events of the Saskatoon Women’s Network.
  9. Vacation Dinner — The Vacation Dinner director shall be responsible for the planning, coordinating and facilitating the annual Vacation Dinner.
  10. Communications — The Communications Director shall be responsible for planning, coordinating and facilitating marketing-oriented tasks including social media, promotions and public relations.
  11. Website — The Website Director shall be responsible for the operation, maintenance and development of the SWN website.
  1. Meetings pertaining to the Saskatoon Women’s Network comprise of the AGM, board of director meetings, committee meetings, sub-committee meetings and special meetings.
  2. Annual General Meeting — There shall be an AGM of the members of the Corporation which shall be held before the end of May in each year or at such other time as may be established by the Board.
    1. Notice of the AGM shall be sent to all members of the Corporation at least three (3) weeks prior to the date of the annual general meeting and the notice shall state the date, time, place and the nature of the business to be conducted at the meeting.
    2. The AGM shall be chaired by the President or a person appointed by the President and the business to be transacted at the AGM shall be the following:
      1. Consideration and adoption of the minutes of the previous annual general meeting;
      2. Consideration of financial statements and Treasurer’s report;
      3. Consideration of the reports of the President and Committee Directors;
      4. Appointment of auditor or designated accountant and consideration of financial statement report;
      5. Consideration of any amendments to bylaws;
      6. New business;
      7. Election of directors and officers of the board;
      8. Adjournment.
  3. Regular Board Meetings — The Board shall meet on the first Tuesday evening of each month or such other date  be  as the Board may determine from time to time.  The location of the meeting will be as determined by the Board from time to time.
    1. Notice any regular meeting shall be given not less than forty-eight (48) hours prior to the meeting, which notice may be waived by the directors of the board;
    2. The business to be transacted at the regular meetings of the board shall include:
      1. Consider and adopt minutes of last regular and any intervening special meeting of the Board;
      2. Read and consider correspondence and taking action thereon;
      3. Receiving and reviewing the report of each of the Directors of the Board and taking action thereon;
      4. Unfinished business;
      5. New business.
  4. Special Meetings — A special meeting of the board shall be called within ten (10) days after the filing with the secretary of a requisition in writing, signed by at least twenty percent (20%) of the members in good standing.  The purpose of the meeting shall be stated in the requisition.  Except in cases of emergency, at least five (5) days’ notice shall be given to the membership of such special meeting.
  5. Quorum — A majority of directors constitutes a quorum at a regular meeting of directors.
    1. Twenty percent (20%) of the members in good standing shall constitute a quorum at annual general meetings of the Corporation;
    2. If a quorum is present at the opening of a meeting of the members or the board, the members of directors present, as the case may be, may proceed with the business of the meeting, notwithstanding that a quorum is not present throughout the meeting;
    3. If a quorum is not present at the opening of the meeting, the members in the case of the annual general meeting or the directors in the case of a regular meeting may adjourn the meeting to a fixed time and place but shall not transact any other business.
  6. Procedures — Unless otherwise provided, questions arising at any meeting shall be decided by a majority of those present. In the event of a tie vote, but not otherwise, the President as chairperson of the meeting shall have the deciding vote.
  1. There shall be the following standing committees of the Board:
    1. Finance Committee;
    2. Membership Committee;
    3. Program Committee;
    4. Special Events Committee;
    5. Vacation Dinner Committee;
    6. Communications Committee;
    7. Nominating Committee;
    8. Website Committee;
    9. Bylaw Committee.
  2. The Chairperson for each committee shall be appointed from amongst the members of the Board.
  3. The members for the committee shall be comprised of members of the Corporation.
  4. The chairperson of each committee shall be responsible for calling the meetings of the committee.
  5. All committees of the board shall function in advisory capacity to the board unless otherwise expressly stipulated by resolution of the board.
  6. The Board may by resolution dissolve any committee at any time.
  1. For the purpose of financial reporting and terms of office of elected directors, the Corporation shall operate on a twelve month period running May 1 to April 30 or such other twelve month period as may be determined by the membership at an AGM.
  1. All monies received by or on behalf of the Corporation shall be deposited by such persons and invested in such manner as designated by the Board.
  2.  The Treasurer is hereby authorizes for and in the name of the Corporation to do the following:
    1. Subject to the approval of the board, draw and make all cheques necessary for the payment of the accounts payable of the Corporation;
    2. Subject to the approval of the board, invest certain funds of the Corporation;
    3. To receive any and all monies for the benefit of the corporation and deposit such monies to such accounts designated for the Corporation.
  1. Any two (2) of the President, Vice-President or Treasurer acting jointly, are authorized on behalf of the Corporation to sign and execute all cheques,contracts, agreements, or other documents required execution by the Corporation and as authorized by the Board.
  1. In the event of the winding up of the Corporation,the remaining assets, after payment or all just and legal debts and obligations, shall be distributed to one or more charitable organizations in Saskatoon as may be decided by the members at an annual or special meeting.
  1. Notice of motion to any part of the bylaw shall be given at a regular meeting of the Board and the motion shall be presented at the following regular meeting of the Board.
  2. Notice of motion to make a new bylaw or to amend these bylaws shall be given in the notice calling the meeting of the Board at which it is intended to present the bylaw or amendment.
  3. Amendments shall receive the affirmative vote of at least two-thirds (2/3) of the directors present at a duly constituted meeting of the Board.
  4. Any amendment to these bylaws or repeal of a bylaw shall be submitted to the members at the next annual general meeting following such repeal or amendment and the members, by ordinary resolution, may confirm, reject or amend the bylaw, amendment or repeal.
  1. These bylaws shall replace any previous bylaws of the Corporation and become effective when adopted by the Board and confirmed and approved by the members of the Corporation.