Expression of Interest

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Entertainment Sponsor for Vacation Dinner

General
Saskatoon Women’s Network (SWN) Vacation Dinner Committee (hereafter known as the Selection Committee) hereby seeks Expressions of Interest from current members for Entertainment for the 2018 Vacation Dinner. The theme of the 2018 Vacation Dinner is Girls Gone Wild (in the jungle) and will be held on Friday October 12, 2018.

Purpose
The Selections Committee’s purpose in seeking the Expressions in Interest is to obtain submissions from interested parties that are current members, thus allowing as many current members as is possible have an opportunity to submit proposal for consideration.

Eligibility
Expressions of Interest are invited from any current member of the SWN (current member being described as an individual who has paid their membership in full for the 2018/2019 networking year, and is currently not in arrears with the SWN).

Requirements

The Selection Committee requires entertainment for the 2019 Vacation Dinner.  Please provide details of sponsorship and any applicable costs to SWN.

Expression of Interest
Expressions of Interest shall be submitted to the SWN Vacation Dinner Chair via email at vacationdinner@swnsaskatoon.com, no later than May 31, 2018.

Expressions of Interest should include the following:

  • SWN Member name
  • Company name (Venue)
  • Address and contact phone number and email
  • If a current member is in good standing
  • Portfolio, either a link to a website, Facebook page, etc.
  • Detailed cost, which would include equipment, lighting, etc.
  • Please state in your proposal the amount of sponsorship, in-kind or otherwise that would be available, if any

Anticipated Outcome
Following evaluation, the Selection Committee expects to make a decision by June 8, 2017 as to which Entertainment has been selected. The Selection Committee reserves the absolute right to reject or dismiss any or all of the submissions received. The Selection Committee reserves the right to switch entertainment at any given time prior to contract.

Venue & Meal Service for Monthly Luncheon Meetings 2019-2020 (2 year contract)

GENERAL

The Saskatoon Women’s Network Board of Directors (the “SWN Board”) hereby seeks Expressions of Interest from current members respecting the provision of venue and luncheon service for our regularly scheduled monthly meetings.

PURPOSE

The SWN Board’s purpose in seeking Expressions of Interest is to obtain submissions from interested parties that are current members, respecting the provision of a Venue including Luncheon service for our regularly scheduled luncheon meetings. Also to ensure that as many current members as is possible have an opportunity to submit a proposal for consideration.

ELIGIBILITY

Expressions of Interest are invited from any current member of the SWN. A current member is an individual who has paid their membership fee in full for the 2018/2019 networking year, and is currently not in arrears with the SWN.

REQUIREMENTS

The SWN Board is extending the opportunity to one of our valued members in the Hospitality Industry to showcase their organization’s venue for our monthly luncheon meetings for the 2019 and 2020 calendar year, while providing a nutrient-dense meal to ensure the membership has the proper fuel to be productive for the remainder of their workday. These luncheons occur the second Tuesday of each month.

In the event that your facility cannot host us for one specific date, we would ask that alternate venue services be secured with our original contract and meal requirements.

A meeting room to accommodate approximately 35-55 members for these luncheons is required to be available from 11:30am to 1:15pm. We require a healthy plated or buffet meal service that can accommodate our members with special dietary needs (such as vegetarian, dairy-free, and gluten-free). Maximum budget is $23.00 per person including taxes and gratuities.

Room set up is to be in round tables of six to eight, a podium with microphone, registration area to include an eight-foot table located outside of the meeting room, as well as one or two eight-foot table inside the meeting room for display table and two easels or flip charts with markers. Monthly invoice billing is required.

SUBMISSIONS

Expressions of Interest shall be submitted in writing to the SWN Program Chairperson, Terry Sukut via email program@swnsaskatoon.com. Submissions will be received no later than September 24, 2018. Feel free to submit an EOI on behalf of a company you may know or use who is not a member but would like to become a member should the opportunity be offered to them. Members will always take precedence over non members.

Expression of Interest should include the following:
– SWN Member’s name, company name, and membership standing
– Address and contact phone numbers and e-mail addresses
– Sample menus fitting within our budget parameters
– Advisement as to whether special dietary requests can be accommodated – i.e. Vegetarian, Gluten Free, Allergies etc.
– Total cost per person including taxes and gratuities
– Billing procedures

ANTICIPATED OUTCOME

Following evaluation, the SWN Board expects to make a decision by October 2, 2018. All applications will be notified in writing (via email) as to which venue has been awarded the contract for our regular monthly lunch meetings. The SWN Board reserves the right to reject or dismiss any or all of the submissions received. The SWN Board reserves the right to switch suppliers at any given time with proper notice.