The Saskatoon Women’s Network Board of Directors (the “SWN Board”) hereby seeks Expressions of Interest from current members respecting the provision of venue and luncheon service for our regularly scheduled monthly meetings.
The SWN Board’s purpose in seeking Expressions of Interest is to obtain submissions from interested parties that are current members, respecting the provision of a Venue including Luncheon service for our regularly scheduled luncheon meetings. Also to ensure that as many current members as is possible have an opportunity to submit a proposal for consideration.
Expressions of Interest are invited from any current member of the SWN. A current member is an individual who has paid their membership fee in full for the 2018/2019 networking year, and is currently not in arrears with the SWN.
The SWN Board is extending the opportunity to one of our valued members in the Hospitality Industry to showcase their organization’s venue for our monthly luncheon meetings for the 2019 and 2020 calendar year, while providing a nutrient-dense meal to ensure the membership has the proper fuel to be productive for the remainder of their workday. These luncheons occur the second Tuesday of each month.
In the event that your facility cannot host us for one specific date, we would ask that alternate venue services be secured with our original contract and meal requirements.
A meeting room to accommodate approximately 35-55 members for these luncheons is required to be available from 11:30am to 1:15pm. We require a healthy plated or buffet meal service that can accommodate our members with special dietary needs (such as vegetarian, dairy-free, and gluten-free). Maximum budget is $23.00 per person including taxes and gratuities.
Room set up is to be in round tables of six to eight, a podium with microphone, registration area to include an eight-foot table located outside of the meeting room, as well as one or two eight-foot table inside the meeting room for display table and two easels or flip charts with markers. Monthly invoice billing is required.
Expressions of Interest shall be submitted in writing to the SWN Program Chairperson, Terry Sukut via email firstname.lastname@example.org. Submissions will be received no later than September 24, 2018. Feel free to submit an EOI on behalf of a company you may know or use who is not a member but would like to become a member should the opportunity be offered to them. Members will always take precedence over non members.
Expression of Interest should include the following:
– SWN Member’s name, company name, and membership standing
– Address and contact phone numbers and e-mail addresses
– Sample menus fitting within our budget parameters
– Advisement as to whether special dietary requests can be accommodated – i.e. Vegetarian, Gluten Free, Allergies etc.
– Total cost per person including taxes and gratuities
– Billing procedures
Following evaluation, the SWN Board expects to make a decision by October 2, 2018. All applications will be notified in writing (via email) as to which venue has been awarded the contract for our regular monthly lunch meetings. The SWN Board reserves the right to reject or dismiss any or all of the submissions received. The SWN Board reserves the right to switch suppliers at any given time with proper notice.